Approved on Oct. 11, 2015, Senate Bill 272 added a section to the California Public Records Act requiring local agencies to create a catalog of enterprise systems by July 1, 2016, with annual updates.
SCAG's Enterprise System Catalog (Updated Aug. 22, 2024)
Enterprise System
- A multi-departmental system or a system that contains information collected about the public.
- A system that serves as an original source of data within an agency.
Exclusions
An enterprise system does not include any of the following:
- Information technology security systems, including firewalls and other cybersecurity systems.
- Physical access control systems, employee identification management systems, video monitoring, and other physical control systems.
- Infrastructure and mechanical control systems, including those that control or manage streetlights, electrical, natural gas, or water or sewer functions.
- Systems related to 911 dispatch and operation or emergency services.
- Systems that would be restricted from disclosure by Section 6254.19.
- Specific records that the information technology system collects, stores, exchanges, or analyzes.
Requirements
- Create a catalog of enterprise systems containing:
- Current system vendor.
- Current system product.
- System’s purpose.
- A description of categories or types of data.
- The department that is the prime custodian of the data
- The frequency at which system data is collected.
- The frequency of updates to system data.
- To make the catalog publicly available upon request.
- To post the catalog in a prominent location on the agency’s website.
Exception
If the public interest served by not disclosing the information described clearly outweighs the public interest served by disclosure, the local agency may instead provide a system name, brief title, or identifier of the system.
